How Much Is Spreadsheet Payroll Really Costing Your Kenyan Business? (Free ROI Calculator)
How Much Is Spreadsheet Payroll Really Costing Your Kenyan Business? (Free ROI Calculator)
Think spreadsheet payroll is 'free'? For Kenyan businesses like yours, manual payroll errors, compliance risks, and wasted hours could be costing you over [X] KSh per year. This calculator helps you estimate the true annual cost of your spreadsheet payroll and see the potential Return on Investment (ROI) of switching to automated payroll software like KaziQuest HR and Payroll.
Simply fill in the fields below to get your personalized ROI estimate. All calculations are estimates and for informational purposes only. For a precise ROI tailored to your business, contact us for a consultation.
Section 1: Your Current Spreadsheet Payroll Costs
Time Spent on Payroll
Estimate the time spent on payroll tasks PER PAYROLL CYCLE. Include tasks like data entry, calculations, report creation, handling queries, and compliance updates.
Payroll Error Costs (Annual Estimate)
Estimate the total annual cost resulting from spreadsheet payroll errors. Consider:
- Penalties from KRA, SHIF, NSSF due to errors
- Time spent correcting errors and rework
- Employee overpayments or underpayments
- Potential legal fees or fines due to compliance issues
Late Payment & Compliance Issue Costs (Annual Estimate)
Estimate the total annual cost related to late payments or compliance issues arising from manual payroll.
- Penalties from KRA, SHIF, NSSF for late remittances
- Employee dissatisfaction and potential turnover due to payment delays
- Time spent addressing compliance issues
Potential Data Breach Risk Cost (Annual Estimate)
Estimate the potential annual financial risk associated with data breaches due to insecure spreadsheet payroll storage. This is harder to quantify, but consider:
- Potential fines under Data Protection Act
- Reputational damage and loss of customer trust
- Legal fees and investigation costs in case of a breach
Number of Employees
Section 2: Estimate Automation Savings (Assumptions)
Based on industry averages and our expertise, we've pre-filled estimated savings percentages below. These are typical savings you can expect by switching to automated payroll software. You can optionally adjust these for your specific business if you have more precise estimates.
(Typical range: 50% - 80%)
(Typical range: 80% - 95%)
(Typical range: 70% - 90%)
Section 3: Potential ROI & Cost Comparison
Estimated Annual Cost of Spreadsheet Payroll:
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Estimated Annual Cost Savings with Automation:
Time Savings Value: Calculating...
Error Reduction Savings: Calculating...
Compliance Improvement Savings: Calculating...
Total Estimated Annual Savings: Calculating...
Potential Return on Investment (ROI):
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*ROI is calculated based on estimated annual savings compared to the annual cost of automated payroll software. To get a precise ROI, you'll need to factor in the specific pricing of the payroll software you choose. Contact us for a KaziQuest HR and Payroll quote.
Ready to Unlock Your ROI and Simplify Payroll?
This calculator shows the potential financial benefits of automating your payroll. To get a precise ROI calculation tailored to your specific Kenyan business needs and to learn more about how KaziQuest HR and Payroll can help you:
Request a Free Consultation & Personalized QuoteStop paying the hidden costs of "free" spreadsheet payroll. Let KaziQuest HR and Payroll streamline your processes, ensure compliance, and boost your bottom line!