How to Post Jobs on KaziQuest HR & Payroll: A Step-by-Step Guide to Attract Top Talent

Post Smarter, Hire Faster: Your Step-by-Step Guide to KaziQuest Job Posting

Looking to hire top talent quickly? KaziQuest’s intuitive job posting feature empowers you to attract top candidates with ease.  Posting a job on KaziQuest HR and Payroll is the fastest way to attract qualified candidates, streamline hiring, and grow your team. This comprehensive guide walks you through every step—from crafting a compelling job ad to maximizing visibility.

In This Guide, You’ll Learn How To:

• Log in to your KaziQuest account.

• Navigate the Hiring Dashboard.

• Master the four essential steps to post a high-impact job.

• Use screening questions to filter top-tier applicants.

• Request key documents beyond the CV.

• Preview and publish your job ad confidently.

• Manage your job posting’s status.

• Promote your listing through free and premium advertising options.

Let’s get started!

Step 1: Secure Access – Logging In to KaziQuest

To begin, log into your KaziQuest HR and Payroll platform as an Admin. This gives you the necessary permissions to create and manage job posts.

💡 Don’t have an account? Sign up here to start hiring.

Step 2: Accessing the Hiring Dashboard

Your hub for all recruitment activity.

You can start posting a job in two ways:

• From the Hiring Dashboard: Navigate to Hiring menu and click Hirng, then Locate the quick actions section and click “+ Create a Job” button.

• Via the Hiring Menu: Go to “Hiring” > “Job Postings,” then click “+ Create a Job.”

💡 Pro Tip: Familiarize yourself with the Hiring Dashboard—it’s your central recruitment control panel.

Step 3: Crafting Your Opportunity – Creating the Job Post

Build a compelling listing in four clear steps.

3.1 Basic Job Information

Lay the groundwork for a great job post:

• Job Title – Keep it concise and reflective of the role (e.g., “Marketing Manager”).

• Job Description – Clearly outline responsibilities, must-have skills, and your company’s culture. Use bullet points and highlight benefits.

• Employment Type – Choose from Full-Time, Part-Time, Contract, or Internship.

• Years of Experience – Set a realistic minimum to attract qualified candidates.

• Job Level – Entry-Level, Mid-Level, Senior-Level, Manager.

• Education Level – Minimum required education (e.g., Bachelor’s Degree).

• Salary Range (Optional) – Helps align expectations.

• Job Location – Specify both Country and City/Town.

• Industry Category – Select the most relevant one.

• Application Deadline – The job will auto-close after this date.

✅ Tip: Use relevant keywords to improve searchability. Showcase what makes your company unique.

✅ Pro Tip: A clear, detailed job description reduces unqualified applicants by 40%.

3.2 Job-Specific Screening Questions

Filter smarter, not harder.

Leverage screening questions to efficiently filter applicants based on essential criteria, especially when anticipating a high volume of applications. KaziQuest offers three question types:

• Text Answer: Allows applicants to provide open-ended responses.
• Single Choice: Presents applicants with a list of options, and they can select only one.
• Multiple Choice: Enables applicants to select multiple relevant options from a list.

⚙️ How to Use: Create questions directly related to the core requirements of the job. You can set specific answers as disqualifiers to automatically filter out unsuitable candidates.

✅ Strategic Advantage: Thoughtful screening questions save you valuable time by helping you focus on the most qualified candidates. Saves time by focusing only on qualified candidates.

⚙️ Setup Tip: Tie each question to core requirements. You can mark answers as disqualifiers to auto-filter applicants.

3.3 Request Additional Documents

Go beyond the CV and Cover Letter- that included by dafault in the job application form.

Request documents tailored to the role: e.g 

• Certificates

• Transcripts

• Portfolios

📎 Note: All uploaded documents are mandatory for applicants and must be under 2MB in size. 

3.4 Final Review & Publish

Before making your job public, carefully review all the information you’ve entered. Once you’re satisfied, you’ll be prompted with: “Would you like to publish the job now?“

You have the following options:

• Save as Draft: Save your progress and return to edit the job post later. It will not be visible to applicants.
• Preview Job Ad: View how your job ad will appear to applicants. Note that jobs in preview mode are listed as a “Future Opportunity” and are not yet publicly visible.
• Publish Job: Make your job ad live and visible on your KaziQuest career site.

Step 4: Staying Organized – Managing Job Status

Keep your hiring workflow clean and clear.

To update job status:

• Go to “Hiring” > “Job Postings.”

• Locate the job and click the 👁️ (eye) icon.

• Under the title, use the “Change Status” dropdown:

  • Open – Visible to applicants.

  • Draft – Not visible.

  • Future Opportunity – In preview mode.

  • Closed – No longer accepting applications.

⚠️ Reminder: Only “Open” jobs are visible on your public facing career site.

Step 5: Spreading the Word – Share Your Job

Expand reach with free promotion tools.

Maximize your reach and attract a wider pool of qualified candidates by leveraging KaziQuest’s integrated sharing options:

Free Channels:

• WhatsApp: Share the job directly with relevant contacts and groups.
• Facebook: Post the job on your company’s Facebook page and relevant industry groups.
• Twitter: Share a concise tweet with a link to the job posting.
• LinkedIn: Share the job on your company’s LinkedIn page and with your professional network.
• Email: Send the job link directly to potential candidates or internal referrals
• 🔗 Direct Link – Copy to share or embed anywhere

🚀 Google Jobs Integration: Once your job is approved, it will automatically appear on Google Jobs within 24 hours, expanding its visibility to a vast network of job seekers. 

Step 6: Supercharge Your Visibility – Premium Ads

Need faster results? Boost your job listing visibility.

For enhanced reach and faster results, consider KaziQuest’s premium advertising options:

🔸 Gold Job Ad – $25: Boost your job’s visibility within the KaziQuest platform, increasing its exposure to relevant candidates.

🔹 Platinum Job Ad – $99: Gain priority placement and premium exposure across multiple platforms, attracting even more applicants and significantly accelerating your hiring process.

Final Steps – What’s Next?

After publishing, you can:

• Create Another Job Post

• View & Manage Existing Jobs

🎉 Congratulations! Your job is now live and ready to connect you with your next great hire.

Need Help?

Contact our support team at support@kaziquest.com —we’re here to help every step of the way.