Have a Question?
Table of Contents
< All Topics
Print

Set up Leave Management

PostedApril 8, 2025
UpdatedApril 8, 2025
ByThe KaziQuest HR and Payroll Team

Setting Up Time off Categories (Annual, Sick, Maternity, etc.)

KaziQuest gives you the flexibility to define multiple leave types that reflect your company’s policies. Whether it’s annual leave, sick days, maternity leave, or custom options like study or compassionate leave, you can tailor leave categories to fit your organization’s needs.

Step 1: Access Time off Settings

  • Log in as an Admin or HR Manager.

  • Navigate to the Settings section.

  • Click on Time Off > Manage Leave Categories.

➕ Step 2: Add a New Custom Category

Click “Add Custom Category” and fill in the following fields:

Add New Custom Time Off Category

Effortlessly embed PDFs and other media using your page builder or blocks.

Field-by-Field Guide

Field Description
Name Enter a clear, recognizable name (e.g., “Annual Leave”, “Sick Leave”).
Description Provide a brief explanation of what this leave is for.
Eligibility Criteria Specify who qualifies (e.g., “After 3 months of service”, “Contract staff only”).
Total Entitled Days The number of days an employee is granted per year.
Max Negative Days The maximum number of leave days an employee can take beyond their balance (e.g., -10 days for emergency use).
Gender Sensitive Toggle ON if the leave type is only available to a specific gender (e.g., maternity leave).
Carry Over Policy Toggle ON if unused days should carry over to the next year.
Leave Calculation Method Choose how the leave is calculated — e.g., Working Days or Calender Days
Statutory Toggle ON if this leave is required by law (useful for compliance reports).
Applicable To Choose whether this leave applies to All Employees or a filtered by employee name.
Accrual Frequency Select how leave accumulates: Yearly, Monthly, or Weekly.
Leave Year Starts On Choose whether the leave resets based on the Leave Year Start (e.g., Jan 1) or each employee’s Contract Start Date.

🎯 Examples

📘 Annual Leave

  • Total Entitled Days: 21

  • Carry Over: ON (Max 15 days)

  • Accrual Frequency: Monthly

  • Leave Year: Leave year start

🩺 Sick Leave

  • Total Entitled Days: 14

  • Carry Over: OFF

  • Max Negative Days: 2

  • Statutory: ON

🤰 Maternity Leave

  • Total Entitled Days: 90

  • Gender Sensitive: ON

  • Carry Over: OFF

  • Applicable To: All Employees (female only eligibility is handled in policy logic)

💡 Pro Tips

  • Start with statutory leaves, then add company-specific types like Study Leave or Compassionate Leave.

  • Use consistent naming so employees can easily identify and select the right leave type.

  • Avoid zero-day categories unless they’re for admin tracking only.

Need Help or Looking for a Feature?

Please don’t hesitate to contact us here.

We’re always eager to help.